ACCOUNTS PAYABLE / ACCOUNTS RECEIVABLE ASSOCIATE

FACILITY: North Miami, FL.

Job Overview:

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The Accounts Receivable and Accounts Payable Associate is responsible for managing, overseeing and processing the company’s accounts payable and receivable function. This includes ensuring timely invoicing, processing payments, and maintaining accurate customer accounts. This role aids the maintenance of the company’s financial records. The role requires attention to detail, organization, communication skills, and the ability to work in a fast-paced environment managing multiple priorities.

Key Responsibilities:

• Receive, review and process invoices for payment from vendors, ensuring accuracy and compliance.

• Generate and issue invoices to customers in accordance with contractual terms.

• Assist in the preparation of month-end and year-end financial closing by ensuring all A/P & A/R are recorded and processed.

• Provide regular reports on accounts receivable aging and assist in cash flow forecasting.

• Maintain accurate and up-to-date vendor and customer records and ensure that all payments are made on time.

• Assist with auditing and reporting tasks, providing documentation and supporting materials when necessary.

• Process employee expense reports, ensuring compliance with company policies.

• Ensure compliance with tax requirements (e.g., 1099 forms).

• Work closely with other departments (Sales, Customer Service) to resolve customer disputes or issues.

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Qualifications:

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• Associate’s degree in accounting, business management or related field.

• Proven experience as AR & AP specialist or a similar role.

• Strong understanding of accounting principles.

• Proficient in Microsoft Excel and accounting software (e.g., SAGE, QuickBooks, SAP).

• Excellent attention to detail, organizational skills and ability to work with large amounts of data.

• Strong communication skills, both written and verbal.

• Ability to work under pressure and meet deadlines.

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

• Knowledge of payment processing systems and procedures.

• Support other accounting functions and perform additional tasks as required.

• This position will interact with internal and external incumbents. A customer service attitude is expected as well as the ability to communicate effectively at different